Use Rules and Alerts to Focus on Emails that Matter

Tech Training Video

Program and Platform:

Microsoft Outlook for Windows

Featured Features:

  • Outlook Rules
  • Outlook Alerts
  • Conditional Formatting

How-To Tech Description:

Email can be a great method of communication, but it can also be a source of distraction and frustration. In this lesson, we’ll show you how to reduce distractions from routine email alerts and configure Microsoft Outlook to only alert you when important emails from important people arrive. As a bonus, we’ll also show you how to use “conditional formatting” to make email from selected senders automatically change their appearance (for example, bold, big, and red) in your inbox so they stand out from everything else.

HubSpot Video



If you want emails from you to be considered emails that matter—even to busy, distracted readers—then you must write better emails. Let WordRake help you improve the quality, clarity, and brevity of the emails you send in Microsoft Outlook. Our software uses complex, patented algorithms to find needless words, weak lead-ins, clichés, dull phrases, redundancies, unnecessary modifiers, and more. It presents edit suggestions in the familiar track-changes style. WordRake can make any email clearer and shorter. Try WordRake free for seven days!

For tips on how to manage interruptions and task-switching, check out our blog to read The Science Behind Successful Task-Switching and Control Your Emails – Don’t Let Emails Control You!

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FREE Trial    Try WordRake for 7 days free  


Slide6-Mar-01-2022-12-22-09-30-AMAbout Barron K. Henley

Barron K. Henley, Esq. is one of the founding partners of Affinity Consulting Group, a legal technology consulting firm focused on automating and streamlining law firms and legal departments. He earned his B.S./B.A. (marketing and economics) and J.D. from The Ohio State University and is a member of the American, Ohio and Columbus Bar Associations, and the Worthington Estate Planning Council. He is a Fellow of the College of Law Practice Management, a Fellow of the American Bar Foundation, a member of Ohio Supreme Court Commission on Technology and the Courts, and a member of both the ABA Law Practice Management and the Real Property Trust and Estate Law (“RPTE”) Sections. Barron heads Affinity’s document assembly/automation and software training departments. Finally, Barron teaches continuing legal education (CLE) classes throughout the U.S. and Canada covering a wide variety of topics related to law practice management, technology and ethics.


Slide5-Mar-01-2022-12-23-56-35-AMAbout Ivy B. Grey

Ivy B. Grey is the Chief Strategy & Growth Officer for WordRake. Before joining the WordRake team, she practiced bankruptcy law for ten years. During her decade of legal practice, Ivy was named a Rising Star in the New York Metro Area for five consecutive years, and her significant representations included American Airlines, Columbia House, Kodak, and Dewey & LeBoeuf.

Since joining the legal tech world, Ivy has become known for her work on technology competence, ethics, and innovation. She has a unique blend of skills and an outstanding ability to synthesize technical, business, and legal information into practical advice and actionable plans. In 2020, Ivy was recognized as an Influential Woman in Legal Tech by ILTA. She has also been recognized as a Fastcase 50 Honoree and included in the Women of Legal Tech list by the ABA Legal Technology Resource Center.