3. Remember emails are public
Even if your company uses a secure server, your emails can easily find their way outside your office building. You can’t control if someone forwards your email, so write every message as though the whole world will see it. For some people, that means refraining from swearing; for others, using fewer emojis. Still more probably say less-than-kind words about someone in a moment of frustration and have to deal with those repercussions later. As we mentioned in a previous post, it’s okay to delay a reply so you can ensure your email is polite and well-reasoned
4. Format for readability
We always advocate for strong grammar and punctuation, but that need not be in paragraph format. Bullet points and lists are easier to scan quickly, and often easier to compose because we don’t spend as much time transitioning between sentences and paragraphs. Regardless of how you format your email, use WordRake editing software to ensure it’s concise. Your colleagues will thank you.
The suggestions above won’t completely remove email from your life, but they will ensure you communicate in a way that minimizes how many emails you read and write—and sharing this post might shrink your inbox even more.
About the Author
Caroline Engle is WordRake’s Marketing Communications Specialist. She convinced WordRake to hire her as an intern after placing in editing competitions and writing a novel in a month. When she isn’t editing or writing copy, coordinating conference logistics, or helping improve WordRake’s functionality, she’s reading, going on ten-mile walks, or looking up flight prices. Connect with her on LinkedIn here.