A Primer on Passive Voice: What It is, When to Use It, How to Fix it

When to Use Passive Voice

While overusing passive voice or using it unnecessarily will annoy your reader and weaken your writing, passive voice is not universally wrong. Almost every language in the world has passive voice. If passive voice is part of every language, then it must have some value and utility. Here are common reasons why people use passive constructions:

1.      When we don’t know who did something:

The store was robbed.

A ball was kicked over our fence.

2.      When we don’t want to say who did something and/or attribute responsibility:

Mistakes were made.

The case was mishandled.

3.      When it’s obvious or not important to say who did something (or when the semantic object is more relevant):

The party was held in the restaurant’s banquet room.

The house was built in 1985.

4.      This relevance is part of the reason people avoid we or I as a subject in academic articles or other formal documentation:

The experiment was replicated successfully.

The test was performed on 5309 subjects.

With these four exceptions to the admonishments against passive voice, here’s WordRake’s version of your teacher’s advice: If you’re not using the passive voice intentionally, clarify your sentence by using an active verb.

How WordRake Eliminates Passive Constructions

Many writers think that passive constructions automatically make their writing sound more formal and therefore more convincing; however, English sentences pack a stronger punch when as much information as possible fits into a single main verb.

Eliminate Weak, Wordy Verb Phrases

To increase impact and reduce passive voice, WordRake offers edits to make your writing clearer and more concise. The software often makes sentences shorter by reducing unnecessary verbs (many of which are passive) and by changing wordy or abstract constructions (many of which are passive) to a more concrete verb.

Examples of Clarifying and Condensing Passives:

Only commercial passenger carriers engaged in tour and charter service were allowed to could travel beyond U.S. commercial zones.

The accused employee is to be provided with must receive a written statement of the charges containing a description of his misconduct, and the evidence against him.

Many prescriptivists are surprised to learn that literally has been used to indicate shown emphasis for hundreds of years.

Though it is an understudied topic, there is evidence used to show that university students are sedentary.

The space will be used to provide childcare services to federal employees who are parents.

If the main stakeholders don’t participate in the revitalization plan, the project is destined to will fail.

Dr. Linda Smith was an MD, and Rodrigues was in obvious need of obviously needed services she could render.

The partnership is comprised consists of GMF, Cleveland State University, and the Virginia Polytechnic Institute and State University, with GMF serving as the lead entity.

Note that WordRake’s software does not change all passive sentences to active sentences. That kind of an edit would be impossible in sentences without by. It would also be incorrect when writers have intentionally used the passive voice.

Cut Wasteful Stand-In Subjects

You can also rely on WordRake to catch passive constructions with the dummy subject it, which many writers do not recognize as passive. WordRake handles different constructions in different ways to produce condensed but still nuanced edits.

Examples of Eliminating Stand-In Subjects:

Although it has been some have suggested that most dinosaurs were active during the day, these comparisons have shown that many small predatory dinosaurs were likely nocturnal.

It is thought that small Small amounts of water may have gotten into cracks, inducing mineralization.

It is his final contention He contends that we can't afford to go one more day without a strategy.

Strengthen Sentences by Choosing Stronger Verbs than Be

Some sentences are semantically passive when be is the main verb and the grammatical subject is not an actor OR an object. More broadly, the verb be and its conjugations (am, is, are, was, were, has been, etc.) create a weak sentence when no action verbs come with it. Think of be as an equal sign in your sentence when it stands alone in your writing. If be is your only verb in a sentence, can you find a way to make the sentence stronger? If not, don’t worry. WordRake often can.

Examples of Sentences Strengthened by Replacing "Be":

The intent of the general contractor was intended to complete construction quickly.

The intention of the accountant accountant’s intention is to audit last year's records.

His testimony is different differs from his wife’s, yet she is his only source of information.

In-house counsel determined whether the company's business operations were compliant complied with relevant rules and regulations.

While some passive constructions serve specific purposes, others make your writing unnecessarily clunky and wordy. Let WordRake empower your writing today. Start your free seven-day trial by visiting wordrake.com/trial.

About the Author

Danielle Cosimo is a Language Usage Analyst for WordRake. Before joining the team, she was a translator and editor for non-native English speakers applying to degree programs in the United States and the UK. Danielle is formally trained in linguistics and has a certificate in computer programming. She is fluent in English, Portuguese, and Spanish. She applies her interdisciplinary knowledge to create WordRake’s editing algorithms.