Understanding & Managing Paragraph Spacing

Tech Training Video

Program and Platform:

Microsoft Word for Windows and Mac

Featured Features:

  • Paragraph Spacing
  • Line Spacing
  • White Space and Blank Lines

How-To Tech Description:

When is a space not a space? Uncover the mysteries of line and paragraph spacing and learn to successfully manage them. In this lesson, we’ll help you understand what it means to have 12 pts before or after a line; why not to use hard returns to create vertical spacing; how to quickly fix documents that are using hard returns for vertical space and replace them with automatic spacing. As a bonus, we’ll also teach you the proper way to build signature lines.

HubSpot Video



Paragraph- and line-spacing might matter more than you think. Once you understand how to adjust them, you might be tempted to use this technical knowledge to squeeze under page limits. But WordRake offers a better way to work. Let WordRake help you meet page- and word-limits at the push of a button. WordRake uses complex, patented algorithms to find needless words, weak lead-ins, clichés, dull phrases, redundancies, unnecessary modifiers, and more. It presents edit suggestions in the familiar track-changes style. WordRake can make any document clearer and shorter. Try WordRake free for seven days!

To learn more about the risks of bad formatting in legal documents, check out Ethically Meeting Word and Page Limits and read our white paper on the duty of technology competence.

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Slide6-Mar-01-2022-12-22-09-30-AMAbout Barron K. Henley

Barron K. Henley, Esq. is one of the founding partners of Affinity Consulting Group, a legal technology consulting firm focused on automating and streamlining law firms and legal departments. He earned his B.S./B.A. (marketing and economics) and J.D. from The Ohio State University and is a member of the American, Ohio and Columbus Bar Associations, and the Worthington Estate Planning Council. He is a Fellow of the College of Law Practice Management, a Fellow of the American Bar Foundation, a member of Ohio Supreme Court Commission on Technology and the Courts, and a member of both the ABA Law Practice Management and the Real Property Trust and Estate Law (“RPTE”) Sections. Barron heads Affinity’s document assembly/automation and software training departments. Finally, Barron teaches continuing legal education (CLE) classes throughout the U.S. and Canada covering a wide variety of topics related to law practice management, technology and ethics.


Slide5-Mar-01-2022-12-23-56-35-AMAbout Ivy B. Grey

Ivy B. Grey is the Chief Strategy & Growth Officer for WordRake. Before joining the WordRake team, she practiced bankruptcy law for ten years. During her decade of legal practice, Ivy was named a Rising Star in the New York Metro Area for five consecutive years, and her significant representations included American Airlines, Columbia House, Kodak, and Dewey & LeBoeuf.

Since joining the legal tech world, Ivy has become known for her work on technology competence, ethics, and innovation. She has a unique blend of skills and an outstanding ability to synthesize technical, business, and legal information into practical advice and actionable plans. In 2020, Ivy was recognized as an Influential Woman in Legal Tech by ILTA. She has also been recognized as a Fastcase 50 Honoree and included in the Women of Legal Tech list by the ABA Legal Technology Resource Center.